Communication is Needed at Each and Every Level

Communication Skills

Communication means the exchange of information and ideas.

It acts as the nervous system of any business organisation, which means transmitting data from one organisation to another, one person to another or a combination of both.

It is a two-way process.

Sender Message Receiver

This model shows how communication process works.

There are different types or ways of communication: formal, informal, internal, external, verbal, written, diagonal, vertical, visual, non-verbal, upward and downward.

In a small business, there is less number of employees working in it, which makes possible for the employer to talk directly with them and this type of communication is known as informal communication.

When the message is transmitted via official channels, this type of communication is known as formal communication.

The different ways through which internal communication becomes possible are statements, news sheets; fax machines, mails, telephone, memorandum, computers etc.

Verbal communication means talking directly with each other.

It includes face-to-face communication, telephone etc.

Non-verbal communication means when we use different signs or body language to express our views.

When a message is in written form, it is known as written communication for e.g. letters, e-mail etc.

There is need of communication at each and every place whether it is office, home, school, college and any other.

The various communication systems, which makes communication possible include: people-to-people communication, people-to-machines communication, machine-to-people communication and machine-to-machine communication.

Communication plays a key role in all types of managerial functions.

If there is proper flow of communication, the employer is able to coordinate and control the activities of its employees.

Communication helps individuals to know that what is expected of them.

There are certain barriers to communication, which creates a problem in proper understanding of a message.

Some of the barriers include the inappropriate selection of words or language, misunderstanding of body language, noise pollution, recipient distortion, perceptual biasness, cultural differences etc.

This article was contributed by Sumit Sehghal.

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